Are you using any programs for keeping track of the status (uploaded, rejected, aproved) for each photo on each stock agency?

Right now I am using an Excel-sheet - but is is getting enormous.

I tried a spreadsheet but switched to a database. I have the agencies in columns and use simple codes such as A for accepted, REJ for rejected, and the full word Pending for pending submissions. That way the hanging pendings are easily found at a glance. File name is in far left column, there is a notes and img description at right when in List view.

I just use the simple blank database in Microsoft Works, and an older version at that.

There is something out there that I think is called Cushy Stock for stock management, but I like things simple, and the database has been working fine for me even with about 500 records so far. Stuff is easy to find, the title bar always stays at the top, and there are less errors for me than when trying to use a spreadsheet.

I don't track each photo, but group things into sets. Each set has about 15-20 images. I use seperate sets for photos and illustrations/30 work. Once I have submitted a set to an agency, I mark it as done. As far as tracking income per photo, each agency has some way of doing this, but I found it very time consuming when I reached 700 ish images to look to much.

To me I find two peices of information critical:

1) What flavor (or type) of my images are selling best overall
2) What flavor is selling best within the last month.

I finding that by focusing my efforts not groups or types of images that are working well, I can actually have some time to produce more photos, rather than starring at the numbers.


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I agree with StockMan. It's interesting to know what sells and what doesn't on an individual basis...but trends are the important thing IMHO.

I can recommend Cushy Stock.